Reconsyle reconciles each supplier invoice against the purchase order, line by line, and explains every discrepancy in plain language before it gets paid. Built to embed inside a procurement platform, or run on its own.
No integration commitment. Share one sanitised PO and invoice, and we return a live matched result on your own data.
| Line item | PO | Invoice | Status |
|---|---|---|---|
| Marine gasoil (ULSD) 12,000 L @ 21.40 MXN/L | 256,800.00 | 256,800.00 | Match |
| Delivery & port surcharge agreed flat fee | 4,500.00 | 6,800.00 +51% | Overbilled |
| IVA (VAT) CFDI 4.0 tax total | 41,808.00 | 41,808.00 | Rate drift |
"The invoice says this much. Did we agree to it, and did we receive it?"
That question is usually answered by a person eyeballing a PDF next to a PO. It is where AP quietly leaks margin, where duplicate and over-bills slip through, and where audit trails go fuzzy. It gets worse, not better, as you add suppliers and volume. Reconsyle closes that gap and leaves a record you can stand behind.
Three steps. The supplier never needs an account, and your finance team never re-keys what they already ordered.
Build a purchase order in Reconsyle, or bring one in from your procurement system. Line items, supplier, currency, IVA and terms become the source of truth for the match.
Buyer sideA tokenised magic link lets the supplier open the PO and upload an invoice with no signup. CFDI 4.0 XML, PDF and DOCX are all accepted.
No account neededReconsyle extracts the invoice, matches it line by line against the PO, and explains each discrepancy. Clean invoices post to your ERP as a draft for approval.
AutomaticEvery invoice line is compared to the PO line it belongs to, with tolerances you set. What does not tie out gets flagged and explained.
Unit prices or fees above what the PO agreed, line by line.
Invoiced quantities that do not match what was ordered.
The same charge billed twice, across or within submissions.
IVA rates and totals that do not tie out to the PO subtotal.
Subtotal, tax and grand total that don't add up on their own.
Every flag, comment and resolution recorded against the PO.
If you already author POs and track receipts, Reconsyle is the step right after: prove the invoice before it is paid, without your team building and owning the long tail of edge cases.
No platform to embed into? Reconsyle runs on its own: create POs, send them to suppliers, and reconcile the invoices that come back, with the discrepancy queue as your control point.
Reconsyle is pilot stage. Here is what works today versus what is on the near-term roadmap, so you can judge the fit for yourself.
We would rather tell you what is not built yet than have you find out in production. If a roadmap item is the deciding factor for you, say so, it helps us sequence.
A 30-minute working session: one supplier, one PO, one invoice. Share a sanitised pair and we return a live matched result plus a flagged-discrepancy case. A concrete artifact to react to, not a sales cycle.
Or email rbrunt@reconsyle.com directly.